Common GDPR configuration errors and how to fix them

Proper implementation of the General Data Protection Regulation (GDPR) is essential to protect users’ privacy and personal data. However, many organizations struggle with the proper configuration of this regulation. In this article, we break down the main reasons why so many companies struggle to properly comply with GDPR and how they can improve their approach.

Complexity and technical nature of GDPR

GDPR is an extensive and detailed regulation covering multiple aspects of privacy and data protection. Its implementation requires in-depth knowledge of the laws and regulations, as well as technical skills to properly configure compliance tools such as consents and privacy policies on websites and apps. This technical complexity can be overwhelming for many organizations, especially those with limited resources.

Lack of awareness or understanding of GDPR

Many companies and professionals lack a thorough understanding of the specific requirements of the GDPR and how to properly apply them in their daily operations. This lack of understanding can lead to incorrect or incomplete configurations of data protection measures, exposing organizations to potential penalties and privacy breaches.

Misinterpretation of the GDPR Requirements.

Misinterpretation of GDPR requirements is another common factor contributing to inadequate configuration. Some organizations may underestimate the importance of certain aspects of the regulation or misunderstand the specific compliance needs in relation to their operations, resulting in poor implementations.

Lack of resources or capabilities to implement GDPR.

Effective GDPR implementation requires significant human and financial resources. Many organizations, especially smaller ones, may lack these resources, leading them to simplified or incomplete configurations that are not fully compliant with data protection requirements.

Constant changes in privacy regulations

Privacy regulations, including GDPR, are constantly evolving, with frequent updates and changes. Keeping up with these modifications can be challenging for many organizations, which can lead to outdated or incorrect configurations.

Lack of audits and continuous monitoring of GDPR compliance.

Without regular audits and continuous monitoring, organizations may fail to detect configuration or GDPR compliance issues in a timely manner. This lack of control can result in the persistence of incorrect or non-compliant configurations, putting data privacy and business integrity at risk.

3 practical tips for setting up GDPR correctly

1. Conduct a comprehensive data audit

One of the first actions to ensure GDPR compliance is to conduct a thorough audit of all the data your organization handles. Identify what types of personal data you collect, how it is stored, who has access to it and for what purpose it is used. This audit will allow you to better understand data flows and detect potential areas of risk or non-compliance.

2. Implement consent and privacy tools

It is crucial to use appropriate tools to manage consents and privacy policies. Make sure that all consent forms are clear and explicit, providing users with detailed information on how their data will be used. Also, keep your privacy policies up to date and accessible at all times. Use plugins or consent management software that integrates with your website to automate and facilitate these processes.

3. Train your team and maintain continuous supervision.

Ongoing training of your team is vital to ensure GDPR compliance. Offer regular training sessions so that all employees understand the importance of data protection and the specific requirements of the GDPR. In addition, establish an ongoing monitoring system that includes regular audits and reviews of data handling practices. This will help identify and correct potential failures before they become major problems.

It is critical that organizations invest in education, resources and appropriate technology to ensure proper implementation of GDPR and other data protection regulations. Consultation with legal and compliance experts can be crucial to ensure that companies comply with all regulations, thereby avoiding penalties and effectively protecting the privacy of their users.

Paula Domecq Digital Data Analyst MIO One